Administrator (Open Energy)

Icebreaker One

  • Full Time

To apply for this job please visit

Contract:    Employed Fixed Term – Start of March to end of  July 2021

Location:    Flexible (working from home until further notice)

Hours:     Full time – four days a week (we don’t work on a Friday!)

Rate:         up to £25k, pro rata

About Icebreaker One

We are a diverse collection of like minded people whose expertise spans policy and science, finance and engineering, data and systems—working together to tackle one of the greatest challenges of our time. We need your help.


Our mission is to make data work harder to deliver net-zero outcomes.


Open Energy (Phase III)

We have secured funding for the third phase of our Open Energy project. During this phase we have six months (February-July) to deliver a fit-for-purpose, market-ready, operational service, with a sustainable business model that directly meets the needs of its users.  Working iteratively, collaboratively and in the open, the objective is to take the work and prototyping from Phase II through a private-to-public scaling of the Open Energy Governance Platform (OEGP) using Agile methodologies. Core to this phase is our Open Engagement, continuing to work directly with, and seek continuous feedback from, the energy industry. We will do this through Advisory Groups as well as 1-1 conversations and wider webinars.


The role


Reports to the Product Owner and works closely with the Project Manager, Open Engagement Manager and People Developer.


Liaise and collaborate with other members of the OE3 team and Icebreaker One to help ensure the successful delivery of the project.



  • The effective administration of tasks in support of the delivery, monitoring and reporting of the Open Energy 3 Project ensuring these are delivered on time and to the required standard.



  • Providing meetings support to the Advisory Groups including arranging diaries, distributing agendas, taking notes and follow up of action points
  • Preparing slides and documents for presentations and events
  • Providing support as required to support meetings, events and communications tasks
  • Coordinating diaries and arranging interviews and inductions.
  • Engaging and liaising with, coordinating and offering administration support where required between the project partners, key stakeholders and those working on the project.


Knowledge, Skills, Experience

  • Demonstrable experience of working in support of a group of team members.
  • Excellent administration and organisation skills with a high attention to detail.
  • Excellent writing and communications skills.
  • Familiar with using and applying Google Suite/Workspace, Slack, social media and other tools for working remotely and in the open.


Are you an Icebreaker?

The organisation has been built from within and intends to continue to do that in the future to encompass all flexibility – that’s in our DNA and that’s what makes us different.


Icebreakers have the energy, passion and tenacity to deliver the purpose of wide-ranging challenges.  On top of that, it is not just about what you can do but it is about how you do it as a member of the IB1 team.  Online or in person we are all part of and will work together for the benefit of the Icebreaker One team and wider  constellation.


Our aim is that everyone’s team user experience (TUX) is about shared problem solving in open, collaborative and non-confrontationally challenging ways. We work in a supportive environment so that we can do and make things as best as we possibly can.


Icebreakers work with us on, sign up to and strive for the following in what they do and how they behave with their fellow Icebreakers and our wider community:

  • A collaborative and collegiate approach – we are open by default – in a fast paced environment.
  • It is what you can bring and what you want to achieve mixed with enthusiasm and a desire to do that alongside and not at the expense of others.  This includes a willingness to help out and get stuck-in with any other reasonable tasks for your project that help us to achieve the deliverables.
  • Appropriate use of feedback channels to share up front and friendly feedback – good friends honestly and fairly critique what each other does and it’s ok to agree to disagree.


The benefits of being an Icebreaker?

  • Flexible working –  to help you work around your needs and commitments we don’t have work or meetings booked on a Friday!
  • Remote working – we may all be working remotely but it doesn’t get in the way of us working closely.  Regardless of whether working remotely is by choice or by necessity – daily standups and regular work and non work related hangouts mean you are not alone.
  • Supportive working – Bring and share what you know as you’ll be working with people willing to learn and share knowledge and support from getting the most of the virtual / remote TUX through using GoogleDocs/GSuite to show and tell sessions ranging from essential research to sharing pictures of Christmas trees!


Apply today

Please note that before applying you will need to ensure you have the right to work in the UK and can provide documentary evidence of this.


Email a CV or links to pages that show us what you have done and can do to help us to achieve our mission to


Applications must be received by 10.00am on Monday 22 February 2021.


As a team, we are committed to equality and creating an inclusive culture with diverse and balanced backgrounds.  We actively encourage applications from everyone and will help to support you to reach your full potential and to be yourself in a working environment based on dignity, respect and mutual support.  If you have any queries or need any advice or adjustments at any stage of the recruitment process please contact us at the email address above.

Job Overview