Business Assistant

Arcola Energy

  • Full Time

To apply for this job please visit www.arcolaenergy.com.

Purpose – the Business Assistant will provide comprehensive support to the CEO, accompanying them where relevant to key meetings. Responsible for diary and inbox management, preparing presentations and reports.

Organisation – reporting to Head of HR Principal Accountabilities and tasks

  • Coordinate the preparation presentations and reports on behalf of the CEO;
  • Actively manage the inbox of the CEO, read and respond to correspondence

    independently or as agreed with relevant members of senior management;

  • Prepare the CEO’s agenda daily;
  • Manage and prepare internal and external meetings, meeting minutes, projects, documentation and correspondence which may also require collecting, organizing, and analyzing data across teams;
  • Collaborate with various teams and departments to support various projects;
  • Develop strong working relationships with members of the senior team and with

    stakeholders who regularly interact with the CEO – become a trusted advisor and

    facilitator;

  • Participate in briefing meetings, brief CEO in preparation for events, and develop/collect

    materials to support strategic engagements;

  • Accompany CEO at business meetings where relevant;
  • Liaise with members of the Senior Team and employees to keep things moving, and

    following up to ensure we are meeting commitments and getting things done.

Skills and Experience

  • Excellent written and verbal communications skills, sharp analytical capabilities, a knowledge of business and ideally technology and software, the ability to initiate and execute on a process, and outstanding follow-up and project management.
  • Operationally strong, know how to set up processes and also how not to overdo them.
  • High EQ and professional maturity.
  • The determination to get things done, deliver on time and on budget across a range of goals

    and tasks.

  • Ability to anticipate and see around corners.
  • Comfort and poise in a fast-changing, complex environment earn the respect of your peers.
  • You are kind to all, but fear none.
  • Ability to manage relationships across the business.

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General

  • Be knowledgeable about the full range of Arcola Energy work.
  • Represent Arcola Energy in a professional manner.
  • Have general knowledge of the function and structure of various Arcola Theatre

    departments and support in the Directors activities for the Theatre.

  • Work with Arcola Energy, Arcola Theatre and Arcola Bar staff to deliver the best possible

    outcomes across all organisations.

  • Suggest and implement approved improvements to company processes.