Executive PA

Arcola Energy

  • Full Time

To apply for this job please visit www.arcolaenergy.com.

Purpose – Act as a strategic partner to the CEO and Directors to support the smooth operation of the

business.
Organisation – reporting to Head of HR Principal Accountabilities and tasks

  • Understand the business requirements to prioritise and effectively manage the CEO’s time and workload to enable the delivery of business objectives.
  • Work closely with the Directors to concentrate the focus on the long-term key business objectives and help support the execution of actions as required.
  • Take day-to-day management decisions on behalf of the CEO, acting as the first point of contact and knowing when to escalate as appropriate.
  • Comprehensive management of the CEO’s diary, ensuring the effective and efficient use of his time, managing changes and conflicts, negotiating and working with others as necessary.
  • Manage and respond to communications (verbal and written) appropriately and on behalf of the CEO.
  • Build strong relationships across the business with internal and external stakeholders, managing relationships in a professional manner.
  • Plan, coordinate and organise events and meetings on behalf of the CEO and Directors.
  • Accurate and timely production of correspondence, minutes, company reports,

    presentations and other materials required by the company Directors.

  • Ensure that meeting papers/itineraries are compiled, printed and distributed to relevant

    individuals in a timely fashion.

  • Organise travel arrangements, including itinerary planning, flights, rail, car hire, hotel and

    other accommodation.

  • Undertake research, gathering data etc and presenting findings in a timely manner.
  • Undertake specific projects as directed, some of which may be of a complex, sensitive and

    confidential nature.

  • Process CEO’s business expenses and other administrative tasks as required.
  • Personal support to the CEO and his wife including, arranging domestic appointments and

    running personal errands.

  • Provision of business support to the wider team as necessary, including undertaking short

    self-contained assignments as required.

    General

  • Be knowledgeable about the full range of Arcola Energy work.
  • Represent Arcola Energy in a professional manner.
  • Have general knowledge of the function and structure of various Arcola Theatre

    departments and support in the Directors activities for the Theatre.

Arcola Energy Limited – Company number 07257863

  • Work with Arcola Energy, Arcola Theatre and Arcola Bar staff to deliver the best possible outcomes across all organisations.
  • Suggest and implement approved improvements to company processes. To apply, email jobs@arcolaenergy.com