Fellowship and Partnership Coordinator

To apply for this job please visit www.forward.institute.

We’re looking for a bright new team member to sit at the heart of our organisation and drive positive impact by creating efficient systems and delivering exceptional support.  You will work across teams to support the delivery of our range of programmes and activity in our Fellowship community. You’ll be learning fast in an entrepreneurial environment and collaborating with team members across the organisation. Your responsibilities will include, but won’t be limited to:

Programmes and Fellowship support

Event / Activity support

Helping with event organisation coordinating venue bookings and catering arrangements, travel arrangements, equipment and supplies.
Supporting regular and ad-hoc workshops and Discovery sessions – handling calendars, rsvps, managing Zoom links and breakout rooms, tracking attendance, note-taking, ensuring follow up as required

Programmes support

Assisting with written and verbal communication with participants, drafting emails, briefing notes and preparing supporting documentation, editing biographies, short essays and reports, proofing communication, reviewing Invoices, helping with the printing of event materials and follow up emails.
Handling programme registrations, last minute cancellations, queries and questions.
Liaising with programme participants to support them in advance, during, and after sessions
Helping with speaker liaison – sourcing them, booking them, providing briefings and practical arrangements, arranging to thank them and send gifts

Team support

Scheduling meetings for the team, and handling practical arrangements.
Keeping Fellow contact details and information up to date, on Salesforce and all relevant databases
Tracking the progress of Fellow change challenges and helping with progress chasing, research and sourcing new contacts
Keeping notes on all Fellow contact, analysing Fellow activity, to support the team in better targeting our work
Reviewing and using feedback to drive improvements in our programmes

General support

 

Taking a lead on generally improving the efficiency of our processes
Supporting the team with any ad hoc projects

 

We don’t expect the person we hire to have ALL the following but hopefully this gives you a sense of what would enable you to thrive in this role and in our team:

APPLY IF…

You would like a varied role that covers a number of aspects of working within a growing, entrepreneurial business, where you roll up your sleeves and get stuck in
You are attentive to detail and highly organised, confident in your ability to co-ordinate multiple tasks, manage competing priorities and work to tight deadlines
You are a quick learner, proactive and like to be hands-on and get things done
You can think and plan ahead, and like to get stuck into a range of different jobs
You have strong written skills and are happy to pick up the phone, building relationships with people quickly
You are adaptable and able to manage competing priorities. Our priorities regularly change and so you must be comfortable with being flexible to respond to that, whilst not losing focus on your longer-term projects
You would love to learn about running a successful social enterprise with big ambitions to have a meaningful impact on the world, and are excited by the prospect of joining us as we learn ourselves
You are interested in how people learn, both in terms of the work we do, and supporting the training and development of our internal team
You are comfortable to tight deadlines, and thriving under pressure

YOU’LL LOVE IT HERE IF YOU…

Are passionate about being efficient, resourceful, creative and a great problem solver
Have a strong collaborative work ethic, are optimistic, bring warmth and good humour to work, and positive intent to every situation
Are fascinated by different organisations and sectors, and would enjoy working with some of the UK’s most influential institutions
Have a curious mind and are always open to the insights and perspectives of others
Love the idea of working for an organisation where people share your values and are fully focused on making a meaningful impact on the world
Would enjoy working in a fast-paced environment, are happy to work without a big support structure around you, and would like to grow with a small but ambitious organisation as it develops over time

CORE DETAILS

Salary: £22-25k, based on experience.
Type: It is envisaged that this will be a full-time role
Start date: To start as soon as possible

TO APPLY

To apply please apply by sending  your CV and Covering letter that answers the following two questions to applications@forward.institute
1. What is that you’re passionate about and makes you a great fit for the Forward Institute?
2. Why are you interested in this specific role? And in working with us?

Please submit your application by  midnight Monday 15th February.
First round Interviews will begin the week of the 15th February, and second round are expected to commence the following week. Please let us know if you envisage this being a problem.
You will need to hold any relevant Visas/Work Permits

Job Overview