Office Manager

Onto

To apply for this job please visit apply.workable.com.

About Onto

Onto is Europe’s largest electric car subscription service, growing at over 20% month on month, with over 4,000 subscribers today and another 2,500 cars arriving before the end of the year.

At Onto, for a flat monthly fee, customers get the latest electric cars with insurance, servicing, breakdown cover and free public charging at over 12,000 locations in the UK. There is no deposit and only a 1-month commitment. Hassle-free, emissions-free and affordable driving.

How does it work? Simple. It’s a fully digital service. Sign up and we’ll deliver your car to your door within 72 hours. You just need to unlock your car with the Onto app and enjoy your drive!

We are a high-growth tech scale-up, having launched 4 years ago with significant funding from top-tier VCs, most recently raising £125 million of equity and debt in July 2021 through a Series B funding round. Onto. Our team has grown dramatically, with offices in London and Leamington and with overseas expansion planned for 2022.

By 2030 the UK government has declared that all new cars must be electric. At Onto we believe that change can’t come soon enough and we want to give everyone the experience of driving an electric car whilst also doing the right thing for our planet.

Drivers also want more flexibility and the convenience of paying monthly but without long-term personal finance contracts or the hassle of arranging insurance, servicing, tax or repairs.

Over the last 10 years, other industries such as media and food delivery have already shown that customers love the benefits of a subscription service. One industry that hasn’t moved forward so quickly is how people purchase cars. 2 out of 3 UK drivers want their next car to be electric, but it’s daunting. Last year out of the 2.3m cars sold in the UK, 90% of new cars in the UK were sold through finance, yet 70% of consumers decided against paying the final balloon payment to own the car at the end of the contract.

If you would like to know more check out our About page.The role

Are you passionate about creating a great workplace and creating a great work culture? Are you a driven, hands-on problem solver with experience in office management and facilities? Join us as our new Office Manager.

This role will play a vital role in making Onto such a great place to work. Always striving to create a positive and professional atmosphere across all of our offices, both for our colleagues and guests.

As Office Manager you will be responsible for the workspace experience ensuring excellent service to all our guests and employees and in close collaboration with our CFO and VP of People.

In addition to your role as Office Manager you will take on responsibility as Executive Assistant to the CEO as well as seven other Senior Managers (SMT) with various administrative tasks including travel bookings, reporting of expenses, arranging and booking conferences and events as well as creating material and presentations for internal and external meetings.

Requirements

What you will do

What will you do as an Office Manager:

  • You will be the go-to person for ALL things and also happen to know everyone’s name
  • Create a positive workplace with your personality and make sure that (y)our office feels like a great place to work at
  • Manage all internal office affairs, making sure things run smoothly day to day and act as first point of contact, ensure guests and employees receive a high level of service
  • Handle purchases, procurement and stock levels for the office
  • Manage office budget
  • Liaise and negotiate with landlord & suppliers
  • Maintain the condition of the office and arrange for necessary repairs
  • Manage internal & local events
  • Manage office maintenance or issues
  • Liaise with facilities management for any restructuring projects
  • Manage the use of meeting rooms
  • Maintain health and safety policies
  • Be a fire safety officer (training will be provided)
  • Be a first aider (training will be provided)
  • Work with building management to maintain security processes

What you will do as Executive Assistant:

  • Ensuring the SMT can focus on their daily hectic work by ensuring smooth support on everything around them
  • Coordinate calendars and meetings
  • Create material and presentations for internal and external meetings
  • Coordinate point-to-point travel needs (car, flight, hotel, etc.)
  • Assist the Management team with administrative tasks
  • Ensuring we are making all relevant submissions for the gift and hospitality register
  • Reporting of travel expenses

Benefits

What we offer you

As well as a competitive salary we provide a number of other benefits including:

  • Onto discounted car (via salary sacrifice) – become a customer and join the EV revolution
  • Staff options scheme – everybody qualifies for this, we are building something incredible and want all our staff to feel valued and part of the future success.
  • Pension contribution
  • 25 days holiday (excluding bank holidays)
  • £200 annual learning budget
  • Summer and Christmas Party
  • Team social budget of £15 per person per month
  • Quarterly off-sites and team building (digitally at times)
  • Small milestone gifts (Birthdays, Life Milestones, Work Milestones)
  • Reward and Recognition monthly and every quarter for employees
  • Discounts on retail, travel and cinema tickets through perks at work
Job Overview